There are many reasons why businesses might move into a new office. Some of the most common reasons include needing more space, wanting closer to other companies or customers, and wanting to upgrade their facilities. Additionally, some businesses might move if they are having trouble with their current office lease or experiencing financial difficulties.
Moving to a new office in the United States is expensive, costing about $216 per square meter. That’s why you’d want to be confident that the move is right for your business. Here are five things you should do before moving into your new office:
Get it Inspected!
The very first thing you need to do is get the new office inspected. It’s essential for a few reasons. First, you want to ensure that the office is up to code and meets all the necessary safety requirements. Secondly, you’ll want to identify any potential problems with the office, such as mold or water damage, so that you can address them before moving in.
Additionally, the roof is one of the least inspected parts of an office. When it comes to commercial roofing, an affordable drone roof inspection is the best way to assess your roof accurately and cheaply. It’s safe and will give you peace of mind knowing that your new office is in good condition.
Get an Energy Audit
The next thing you should do before moving into your new office is getting an energy audit. This will help you determine how energy efficient the office is and identify areas where you can improve. Getting an energy audit is also an excellent way to see if any rebates or tax incentives are available to you for making energy-efficient improvements to the office.
Some significant energy-efficient improvements include upgrading to energy-efficient lighting, installing solar panels, and improving the insulation. These improvements can save you money in the long run and make your new office more comfortable for employees and customers alike.
Create a Floor Plan
Once you’ve inspected the office and gotten an energy audit, it’s time to start planning your move. This includes creating a floor plan for the new office so that you can determine how best to utilize the space. When creating your floor plan, remember your business’s and your employee’s needs. For example, you’ll want to consider where you’ll put cubicles or private offices and where common areas, such as the break room or kitchen, will go.
You should also think about how you’ll arrange furniture and equipment in the new office. This includes everything from desks and chairs to computers and printers. By planning, you can ensure that your new office is functional and comfortable for everyone who works there.
Notify Your Employees
After you’ve finalized the floor plan and made all the necessary arrangements, it’s time to let your employees know about the move. This includes sending out a company-wide email or memo and posting a notice in a common area, such as the break room. Ensure to include information about when the move will take place, where the new office is located, and what employees need to do to prepare for the move.
You should also provide employees with a moving checklist. This checklist should include everything they need to do, such as packing their personal belongings and notifying their contacts of their new address. Additionally, the checklist should have a timeline of when employees must complete different tasks.
This is an essential step in the moving process because it will help ensure everyone is on the same page and that the move goes smoothly.
Hire a Moving Company
The last thing you need to do before moving into your new office is to hire a professional moving company. This is important because it will take the stress out of moving and ensure that all your belongings are properly packed and moved. A professional moving company will also have insurance if anything gets damaged during the move.
When hiring a moving company, get quotes from multiple companies. This will help you compare prices and find the best deal. Additionally, be sure to read reviews of different moving companies to choose one that is reputable and has a good track record. The average cost of a professional moving company is $2,200-$5,000 for big moves.
Moving to another office is an exciting time for any business. But before you get too excited, there are a few things you need to do first. By following the tips above, you can ensure that your move is smooth and seamless. Your new office will be up and running in no time!